Privacy Policy

1. Introduction

Welcome to 7System Technology Pvt. Ltd. (“Company”, “we”, “our”, or “us”). We are committed to protecting your privacy and ensuring that your personal information is handled securely and responsibly.

This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our websites, mobile applications, software products, and services, including but not limited to the SevenSales platform (“Services”).

By accessing or using our Services, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

Depending on the Services used, we may collect the following categories of information:

A. Account Information

• Name
• Email address
• Mobile number
• Employee ID
• Company name
• User role and designation

B. Device Information

• Device model
• Operating system version
• App version
• Device identifiers
• IP address
• Network information

C. Location Information

Where enabled by your employer or organization, we may collect location data to support attendance management, route tracking, field-force operations, order management, and related business functions.

D. Usage Information

• Login activities
• Feature usage
• Activity logs
• Error logs
• Performance analytics

E. Business Data

Information entered into the platform by customers and users, including:

• Customer records
• Orders
• Sales information
• Inventory information
• Attendance records
• Business reports

3. How We Use Information

We use collected information to:

• Provide and maintain our Services
• Authenticate users
• Improve platform functionality
• Generate reports and analytics
• Support attendance and workforce management
• Process transactions and business operations
• Respond to customer support requests
• Ensure platform security
• Detect fraud and unauthorized activities
• Comply with legal obligations

4. Face Check Privacy Notice (SevenSales)

To ensure that the correct employee is logging in for work and to prevent check-in fraud (such as someone clocking in for a coworker), the Sevensales app features a voluntary “Face-Check” when you Clock In or Clock Out.

Here is exactly how this works, how we protect your privacy, and what we do with this picture:

1. THE FACE CHECK IS 100% LOCAL (IT NEVER LEAVES YOUR PHONE)

• All matching is done entirely on your physical mobile device.
• The app securely downloads your registered work profile picture onto your phone.
• When you clock in, the camera takes a quick picture of your face and compares it directly on your phone against your profile picture.
• The picture is NEVER uploaded to the internet, NEVER sent to our servers, and NEVER sent to your company’s servers.

2. YOUR PHOTO IS DELETED INSTANTLY (ZERO RECORDING)

• The quick photo taken during clock-in is only used for a fraction of a second to check if it matches your profile picture.
• As soon as the check is complete, the photo is immediately and permanently deleted from the phone’s temporary memory.
• We do not store, archive, or save these clock-in photos anywhere on the device or on our servers.

3. WE DO NOT COLLECT BIOMETRICS (NO FACE SCANS)

• We do not collect digital facial mapping scans, 3D face structure scans, or biometric templates. The check is simply a standard photo-to-photo visual match.

4. ZERO SHARING

• Because the photo never leaves your phone and is deleted instantly, we do not—and cannot—share it, sell it, or distribute it to anyone or any third parties.

5. USER CONSENT AND CHOICE

• Tapping the check-in camera button is completely voluntary. If you prefer not to use the face check, please contact your company administrator to request an alternative attendance logging setup.

5. Data Sharing and Disclosure

We do not sell personal information.

We may share information only in the following situations:

Service Providers

We may share information with trusted vendors and service providers who assist us in operating our Services.

Employer Organizations

If you are using the Services as part of your employment, information may be visible to your employer in accordance with your organization’s policies.

Legal Requirements

We may disclose information if required by law, regulation, court order, or governmental authority.

Business Transfers

Information may be transferred as part of a merger, acquisition, restructuring, or sale of assets.

6. Data Security

We implement appropriate technical, administrative, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, and destruction.

These measures may include:

• Encryption of data in transit
• Secure authentication systems
• Access controls
• Audit logs
• Regular security reviews
• Secure cloud infrastructure

However, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain information only for as long as necessary to:

• Provide Services
• Fulfill contractual obligations
• Meet legal requirements
• Resolve disputes
• Enforce agreements

Retention periods may vary depending on the type of information and applicable laws.

8. Your Rights

Depending on your jurisdiction and applicable laws, you may have rights to:

• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Request data portability

Requests may be subject to verification and applicable legal limitations.

9. Children’s Privacy

Our Services are intended for business and professional use and are not directed toward children under the age of 18. We do not knowingly collect personal information from children.

10. International Data Transfers

Your information may be processed and stored in countries where we or our service providers operate. We take reasonable measures to ensure appropriate safeguards are in place for such transfers.

11. Third-Party Services

Our Services may integrate with third-party services such as:

• Payment gateways
• Mapping services
• Analytics providers
• Cloud hosting providers
• Communication platforms

Use of such services may be governed by their respective privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes become effective when posted on this page. Continued use of the Services after updates constitutes acceptance of the revised Privacy Policy.

13. Contact Us

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

7System Technology Pvt. Ltd.

Email: privacy@7system.in

Website: https://www.7system.in

For data protection or privacy-related requests, please contact us using the details above.